Visioneer PaperPort MX Betriebsanweisung

PaperPort Deluxe User’s Guide FOR WINDOWS™

2 C HAPTER 1: W ELCOME TO THE P APER P ORT S OFTWARE V IEW ITEMS IN A VARIETY OF WAYS PaperPort provides several ways to view item

92 CHAPTER 9: USING SCANDIRECTThe ScanDirect control panel appears.To close or minimize the ScanDirect control panel:1. To minimize the ScanDirect con

THE SCANDIRECT CONTROL PANEL 93THE SCANDIRECT CONTROL PANELThe ScanDirect control panel can remain visible on the screen so that you can easily scan a

94 CHAPTER 9: USING SCANDIRECTRUNNING PAPERPORT AND SCANDIRECT TOGETHERPaperPort does not have to be running for you to use ScanDirect. You can think

USING SCANDIRECT 95To set the preferences for the fax application:1. Right-click the fax icon and choose Link Preferences. The Link Preferences dialog

96 CHAPTER 9: USING SCANDIRECTTo use ScanDirect to scan and fax an item:1. Click the fax icon on the control panel.2. Click the TWAIN button on the co

USING SCANDIRECT 976. When you are satisfied with the preview item, click the Scan button on the PaperPort Scan Manager dialog box to scan the item. Th

98 CHAPTER 9: USING SCANDIRECTUSING A TWAIN SCANNER WITH SCANDIRECTScanDirect can scan an item from a TWAIN scanner. This makes it possible to use you

99CHAPTER 10Filling In Preprinted Forms With FormTyperInsurance forms, registration cards, coupons, and tax forms are examples of preprinted forms. Th

100 CHAPTER 10: FILLING IN PREPRINTED FORMS WITH FORMTYPERFILLING IN A FORMThe following example shows a medical form on the PaperPort Desktop with fie

FILLING IN A FORM 1014. Begin typing data if the cursor is at the first field that you want to fill in.To type in any other field, click the field.To add a

C APTURE W EB PAGES 3 C APTURE W EB PAGES With PaperPort’s Web Capture, you can easily add Web pages as PaperPort items directly to the Desktop

102 CHAPTER 10: FILLING IN PREPRINTED FORMS WITH FORMTYPER7. Type a name for the filled-in form and click OK.The form appears on the PaperPort Desktop

PRINTING A FILLED-IN FORM 103Place Field. Click to place a field manually on a form. Then put the cursor on the form where you want to create a new fie

104 CHAPTER 10: FILLING IN PREPRINTED FORMS WITH FORMTYPER

105CHAPTER 11Annotating a PageTo communicate well, you need to draw the reader’s attention to important information. When working with paper, you can

106 CHAPTER 11: ANNOTATING A PAGEHere is an example of a page with some annotations.You can also tell if an item in Desktop View contains annotations

USING THE ANNOTATION TOOLS 107USING THE ANNOTATION TOOLSThe basic method of using the annotation tools is similar for each tool.To use an annotation t

108 CHAPTER 11: ANNOTATING A PAGEPOINTERUse the Pointer tool to select annotations on a page. Annotations must be selected in order to move, resize, o

USING THE ANNOTATION TOOLS 109SELECTIONUse the Selection tool to select an area to crop, cut, copy and paste, such as a graphic for use in another app

110 CHAPTER 11: ANNOTATING A PAGECUT AND PASTE OPTIONSYou can copy (or cut) and paste to and from pages and applications in several different combinat

USING THE ANNOTATION TOOLS 111STRAIGHTEN PAGEUse the Straighten Page tool to straighten a page, either horizontally or vertically, that was originally

4 C HAPTER 1: W ELCOME TO THE P APER P ORT S OFTWARE S CAN ITEMS WITH YOUR SCANNER The PaperPort software works with a variety of scanners. D

112 CHAPTER 11: ANNOTATING A PAGE2. When you release the mouse button, the PaperPort software straightens the whole page along the line you drew.PANUs

USING THE ANNOTATION TOOLS 113To write a note with the Note tool:1. Click the page. The note appears and the insertion point is ready for you to begin

114 CHAPTER 11: ANNOTATING A PAGEMARK-UPUse the Mark-Up tool to add a line of text to the page. To write a note with the Mark-Up tool:1. Click the pag

USING THE ANNOTATION TOOLS 115FREEHANDUse the Freehand tool to draw freehand marks, for example, circle text or underline important sentences.To draw

116 CHAPTER 11: ANNOTATING A PAGE2. To add or remove arrowheads when you draw, choose Line Arrowhead from the Annotations menu.PICTUREUse the Picture

USING THE ANNOTATION TOOLS 1172. Select the name of the picture.3. Click Open. The picture appears on the page.4. To reposition a picture, click the P

118 CHAPTER 11: ANNOTATING A PAGEDISPLAYING AND HIDING ANNOTATIONSYou can display items in Page View with all of their annotations either visible or h

119CHAPTER 12Editing ImagesAn original image might not be the exact color or sharpness that you want. For example, an indoor snapshot of your family o

120 CHAPTER 12: EDITING IMAGESThe following table briefly describes each image editing tool:Tool Does this...Rotates the image right 90 degrees.Rotates

USING THE IMAGE EDITING TOOLS 121ROTATE RIGHT OR LEFTUse the Rotate tools to rotate an entire pages 90 degrees to the left or right. Pages with annota

COMBINE ITEMS INTO STACKS 5COMBINE ITEMS INTO STACKSMany items that you place on the PaperPort Desktop will probably be more than one page. You can co

122 CHAPTER 12: EDITING IMAGESAUTOFIX PICTUREUse the AutoFix Picture tool to automatically enrich the quality of an image. The PaperPort software anal

USING THE IMAGE EDITING TOOLS 123ADJUST PICTUREUse the Adjust Picture tool to manually adjust a color picture’s brightness and contrast, color, and ti

124 CHAPTER 12: EDITING IMAGESPICTURE WIZARDThe Picture Wizard is also for adjusting a color picture. Clicking the Picture Wizard button on the Comman

USING THE IMAGE EDITING TOOLS 1253. Click OK.REMOVE RED EYEIndoor flash photographs can produce the “red eye” effect that turns the pupils of the eyes

126 CHAPTER 12: EDITING IMAGESCROP PAGEUse the Crop Page tool to remove part of a page. The cropped part remains, but the rest of the image is removed

USING THE IMAGE EDITING TOOLS 127INVERT PAGEUse the Invert Page tool to reverse the colors of an image. This is particularly helpful for reading text

128 CHAPTER 12: EDITING IMAGESENHANCE LINESUse the Enhance Lines tool to automatically darken and straighten horizontal lines on a black-and-white sca

CREATING WALLPAPER FROM AN ITEM 129CREATING WALLPAPER FROM AN ITEMThe background color of your computer’s screen is called “wallpaper.” Typically it i

130 CHAPTER 12: EDITING IMAGES

131CHAPTER 13Importing, Exporting, and PrintingAlthough you can view and file both PaperPort and non-PaperPort items, many features such as adding anno

6 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWAREHere are some “before and after” examples of images:This picture of a flower cart is improved by clicking

132 CHAPTER 13: IMPORTING, EXPORTING, AND PRINTINGIMPORTING FILES CREATED IN OTHER APPLICATIONS You can import files created in other image editing app

EXPORTING PAPERPORT ITEMS 133To import an image file created in another application: 1. In Desktop View, from the File menu, choose Import. The Import

134 CHAPTER 13: IMPORTING, EXPORTING, AND PRINTINGYou might want to export items when:• Someone else needs to open the item in an application that req

EXPORTING PAPERPORT ITEMS 135To export an item: 1. In Desktop View, select the item you want to export. You can export both individual items and stack

136 CHAPTER 13: IMPORTING, EXPORTING, AND PRINTING6. Click Save. EXPORTING WITH COMPRESSIONWhen you export color and grayscale images, the files can be

OPENING AN ITEM IN PAGE VIEW 1373. Drag the slider in the JPEG Image Quality bar to set the level of compression.The higher the setting, the better th

138 CHAPTER 13: IMPORTING, EXPORTING, AND PRINTINGSAVING AN ITEM IN A DIFFERENT FORMATIn Page View, you can use the Save As command to save the curren

PRINTING ITEMS TO THE PRINTER 139PRINTING ITEMS TO THE PRINTERYou can print any item from the PaperPort Desktop to the printer. If an item contains an

140 CHAPTER 13: IMPORTING, EXPORTING, AND PRINTINGYou will see a dialog box similar to the following. (This dialog box is from Microsoft Word.)3. In t

141APPENDIX APaperPort ViewerWith PaperPort Viewer, you can share PaperPort items—including articles, letters, contracts, budgets, reports, and photos

ADD NOTES, HIGHLIGHT AREAS, AND MARK UP A PAGE 7ADD NOTES, HIGHLIGHT AREAS, AND MARK UP A PAGEWith the annotation tools in Page View, you can add a no

142 CHAPTER :

143INDEXAActual Size button 20Add to Folder View dialog box 31Add to SimpleSearch command 44Adjust Picture dialog box 123Adjust Picture tool 123A

144 INDEXdrag and dropbetween Windows and Desktop View 42create a stack 48folder in folder 40item in folder 35Duplicate button 17Duplicate Item c

INDEX 145GGo To Page 53graphicediting 119importing 133, 137gray Desktop background 15HHighlighter tool 114HTML format 83Iimage editing tool samp

146 INDEXOOCRdefinition 9, 78sample 78OCR software 81OLE Return button 17, 21opening multiple Page View windows 19opening non-PaperPort itemin it

INDEX 147SSave As command 101ScanDirect Control Panelabout button 93definition 69fax an item 96help 93icon positions 93icons 93scan multiple pa

148 INDEXUUnstack All Pages command 54Unstack button 17Unstack Current Page 53, 82unstacking items 53updating captured Web page 60URL 61VViewer

8 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWAREIf PaperPort does not automatically recognize one of the applications on your computer, you can manually

CONVERT IMAGE TEXT TO TEXT THAT YOU CAN EDIT 9CONVERT IMAGE TEXT TO TEXT THAT YOU CAN EDITPaperPort can quickly convert the text on a PaperPort item (

10 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWAREUSE SIMPLESEARCH TO FIND AN ITEMThe PaperPort software has a wide range of options for finding items. In

IMPORT ITEMS FROM OTHER APPLICATIONS 11IMPORT ITEMS FROM OTHER APPLICATIONSIn addition to scanning items, you can bring items into PaperPort in a vari

COPYRIGHT INFORMATION PaperPort 6.0™ Software for Windows. Copyright ©1998 Visioneer, Inc. All rights reserved.Reproduction, adaptation, or translati

12 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWAREUSE RIGHT MOUSE BUTTON SHORTCUTSMany of the tools, buttons, and icons in PaperPort have right mouse but

13CHAPTER 2Viewing Items PaperPort provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item i

14 CHAPTER 2: VIEWING ITEMSVIEWING ITEMS IN DESKTOP VIEWDesktop View shows thumbnails of items and stacks of items. When you first start Desktop View,

VIEWING ITEMS IN DESKTOP VIEW 15USING DESKTOP VIEWDesktop View contains many features that help you to easily navigate between folders and display ite

16 CHAPTER 2: VIEWING ITEMSA stack. After scanning or importing multiple pages to Desktop View, you can combine the thumbnails of those pages into a

VIEWING ITEMS IN PAGE VIEW 17Find. Find an item in Desktop View.Rotate. Rotate the selected items or stacks. Rotating a stack rotates every page in

18 CHAPTER 2: VIEWING ITEMSTo view a PaperPort item in Page View:• In Desktop View, double-click the item that you want to see in Page View, such as a

VIEWING ITEMS IN PAGE VIEW 19-USING PAGE VIEWPage View provides many useful features for viewing an item, adding annotations, and editing an image.Com

20 CHAPTER 2: VIEWING ITEMSImage Editing toolbar. These tools are for editing the scanned images, including adjusting an image’s colors, rotating an

VIEWING ITEMS IN PAGE VIEW 21In addition to the Command Bar, you can use the keyboard to move between pages in a stack or to the top or bottom of a pa

iii TABLE OF CONTENTS Chapter 1: Welcome to the PaperPort Software . . . . . . . . . . . . . . 1View items in a variety of ways . . . . . . . . .

22 CHAPTER 2: VIEWING ITEMSZOOMING IN OR OUTIn Page View, you can zoom in to display the details of a page, or zoom out to make the page smaller on th

CHANGING BETWEEN DESKTOP VIEW AND PAGE VIEW 23CHANGING BETWEEN DESKTOP VIEW AND PAGE VIEWAfter starting Desktop View and Page View, you can use the Wi

24 CHAPTER 2: VIEWING ITEMSSETTING THE DOUBLE-CLICK ACTION PREFERENCEDesktop View shows both PaperPort items and non-PaperPort items. By default, when

QUITTING DESKTOP VIEW OR PAGE VIEW 25QUITTING DESKTOP VIEW OR PAGE VIEWQuit Desktop View or Page View in the same way that you exit from other Windows

26 CHAPTER 2: VIEWING ITEMS

27CHAPTER 3Filing ItemsIn PaperPort’s Desktop View, you can easily file and manage items. This chapter tells you about: • PaperPort’s filing system• Dis

28 CHAPTER 3: FILING ITEMSDISPLAYING FOLDERS AND ITEMSWhen you start PaperPort, the Visioneer Documents folder (or the one that you chose when you ins

DISPLAYING FOLDERS AND ITEMS 29After you add a folder to Folder View, you can see all of its subfolders and its items in Desktop View. Items can inclu

30 CHAPTER 3: FILING ITEMSThis example shows four items in the Newsletter folder, which is located in the Adventure Travel folder.Items in the selecte

ADDING AND REMOVING FOLDERS FROM FOLDER VIEW 31ADDING AND REMOVING FOLDERS FROM FOLDER VIEWTo see a folder already located on your computer or on an e

iv T ABLE OF C ONTENTS Chapter 3: Filing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27PaperPort’s filing system . .

32 CHAPTER 3: FILING ITEMS2. Select the folder that you want to add and click OK. The folder appears in Folder View and its items appear on the Deskto

ADDING AND REMOVING FOLDERS FROM FOLDER VIEW 33ARRANGING FOLDERS IN FOLDER VIEWUse the Arrange Folder View dialog box to change the order in which add

34 CHAPTER 3: FILING ITEMS2. To move a folder up in the list, select the folder and click the Move Up button. To move a folder down in the list, selec

WORKING WITH FOLDERS AND ITEMS 35DRAGGING AND DROPPING ITEMS INTO FOLDERSThe easiest way to move an item into a folder is by dragging and dropping the

36 CHAPTER 3: FILING ITEMSFILING ITEMS IN MULTIPLE LOCATIONSTo file the same item in multiple locations, such as in different folders, you can either c

WORKING WITH FOLDERS AND ITEMS 372. Choose Create Shortcut(s) Here. The item remains in the original location, and a thumbnail representing the item a

38 CHAPTER 3: FILING ITEMS3. The duplicated item appears as a PaperPort item with the title Copy of title. For example, if you duplicate the Flowers i

WORKING WITH FOLDERS AND ITEMS 393. Type the new folder’s title, choose a folder color, and then click OK. The following shows a new folder named Web

40 CHAPTER 3: FILING ITEMSDRAGGING AND DROPPING FOLDERS INTO FOLDERSFolders can be stored in other folders by dragging and dropping one folder into an

USING WINDOWS EXPLORER TO MANAGE ITEMS 412. Type the width and height of the image that you want to create.3. Select the image type and a resolution,

T ABLE OF C ONTENTS v Chapter 6: Using Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63The basic steps for using links

42 CHAPTER 3: FILING ITEMS2. Using Windows Explorer, make changes to folders or items that are part of a folder added to Folder View. For example, you

USING SIMPLESEARCH TO FIND AN ITEM 433. If Desktop View is currently active, switch to the PaperPort Desktop View and refresh the information by choos

44 CHAPTER 3: FILING ITEMS4. Select the buttons to find just the first, or all items that have that text. Click Find.In the SimpleSearch dialog box, you

USING SIMPLESEARCH TO FIND AN ITEM 45This is particularly useful when you’ve scanned a number of items and filed them in a new folder. Right-click the

46 CHAPTER 3: FILING ITEMS

47CHAPTER 4Stacking PaperPort ItemsLike many other busy people, you might sometimes put items on your desk without organizing them. When you finally do

48 CHAPTER 4: STACKING PAPERPORT ITEMSCOMBINING ITEMS INTO STACKSTo stack pages, you can:• Drag one page on top of the other • Click the Stack button

COMBINING ITEMS INTO STACKS 49The stack is created.4. Repeat Steps 1 through 3 until you finish creating the stack.A new stack receives the title of t

50 CHAPTER 4: STACKING PAPERPORT ITEMSTo select multiple items:• Click each thumbnail while holding down the Shift key or the Ctrl key.or• Click an em

GIVING TITLES TO ITEMS AND STACKS 51If you don’t want to see page titles with the stack titles, choose Per-Page Titles from the View menu to remove th

vi T ABLE OF C ONTENTS Chapter 11: Annotating a Page . . . . . . . . . . . . . . . . . . . . . . . . . . 105Using the annotation tools . . . .

52 CHAPTER 4: STACKING PAPERPORT ITEMSTo change a title in Page View:• Choose Change Title from the File menu.Duplicated items receive titles based on

UNSTACKING ITEMS 53page in the stack. Clicking the middle of the Page Navigator (it says 1 of 2 in the example above) is a shortcut for choosing the G

54 CHAPTER 4: STACKING PAPERPORT ITEMS3. Click the arrow next to the Unstack button in the Command Bar, and then choose Unstack Current Page. You can

TILING ITEMS 55TILING ITEMSFor smaller items, such as business cards, articles, and receipts, you can combine the items on the same page instead of st

56 CHAPTER 4: STACKING PAPERPORT ITEMS2. From the Desktop menu, choose Tile Items Together.PaperPort places as many items as will fit onto a page. (The

57CHAPTER 5Capturing Web PagesWith Web Capture, you can easily add Web pages as PaperPort items directly to the Desktop View and update them the next

58 CHAPTER 5: CAPTURING WEB PAGESCAPTURING WEB PAGES Capture Web pages to save images of one or more Web pages to the Desktop View as PaperPort items.

CAPTURING WEB PAGES 593. Right-click the Web Capture icon in the Windows taskbar. The Web Capture menu appears.4. To capture an entire web page or a p

60 CHAPTER 5: CAPTURING WEB PAGESUPDATING CAPTURED WEB PAGESYou can update a captured Web page or choose to save a copy of an updated Web page. If you

VIEWING CAPTURED WEB PAGES 614. Choose Capture Visible Portion or Capture Entire Page, depending on the currently captured Web page. For example, to u

T ABLE OF C ONTENTS vii Chapter 13: Importing, Exporting, and Printing . . . . . . . . . . . . 131Importing files created in other applications

62 CHAPTER 5: CAPTURING WEB PAGESSEARCHING WEB PAGES USING SIMPLESEARCHAfter you add a Web page to the Desktop View, you can include the page in your

63CHAPTER 6Using LinksYou can send an item from PaperPort to another application by using a PaperPort link. PaperPort automatically displays icons for

64 CHAPTER 6: USING LINKSThe links are available on the Link Bar and the Links menu. To send a PaperPort item to a link in Desktop View:1. Make sure a

SETTING A LINK’S PREFERENCES 65SETTING A LINK’S PREFERENCESA link’s preferences determine how a link operates. For example, with the word-processing l

66 CHAPTER 6: USING LINKSMANAGING THE LINK BARThe Link Bar appears at the bottom of Desktop View and operates much like a separate application. To mak

MANAGING THE LINK BAR 67• RaisedTo set the Link Bar properties:1. From the Edit menu, choose Preferences. The PaperPort Preferences dialog box appears

68 CHAPTER 6: USING LINKSTo show or hide the Link Bar:1. From the View menu, choose Link Bar. When the Link Bar command is checked, the Link Bar appea

69CHAPTER 7Sending a Fax or E-Mail MessageIf you have fax and e-mail software on your computer, you can send an item directly from PaperPort. You do n

70 CHAPTER 7: SENDING A FAX OR E-MAIL MESSAGE2. Use the fax or e-mail application as you would usually do.SENDING AN ITEM AS A FAXTo send an item as a

SENDING AN ITEM AS A FAX 713. When the fax link icon is highlighted, release the mouse button.4. When your fax software starts, use the fax software a

viii T ABLE OF C ONTENTS

72 CHAPTER 7: SENDING A FAX OR E-MAIL MESSAGETo send a scanned item as a fax from Page View:1. Display the item in Page View that you want to fax.2. F

SENDING AN ITEM WITH AN E-MAIL MESSAGE 73To send an item as an e-mail attachment from Desktop View:1. Select the item to send.2. Drag the item onto th

74 CHAPTER 7: SENDING A FAX OR E-MAIL MESSAGEThis example shows the login window for Lotus cc:Mail. The login window that appears on your computer wil

SENDING A SELF-VIEWING FILE USING AN E-MAIL LINK 753. Select Self Viewing Files (*.EXE) from the Save as Type drop-down list.4. Type the name of the fi

76 CHAPTER 7: SENDING A FAX OR E-MAIL MESSAGE

77CHAPTER 8Converting Items to Text With OCR PaperPort items, such as scanned documents, are images. Even the text on a scanned item is simply a pictu

78 CHAPTER 8: CONVERTING ITEMS TO TEXT WITH OCRWHAT IS OCROCR is the computer’s way of recognizing that a picture of an “S” is really the letter S, th

WHAT IS OCR 79Here’s an example of a scanned document: The scanned words on this page are not text. The words are pictures of text, and can’t be edite

80 CHAPTER 8: CONVERTING ITEMS TO TEXT WITH OCRAfter being processed with the OCR application, the pictures of the text are now “real” text that a wor

CONVERTING AN ITEM TO TEXT 813. When the word-processing link icon is highlighted, release the mouse button.Note: If you drag a Word item to the Word

1 CHAPTER 1 Welcome to the PaperPort Software Welcome to the PaperPort software. This guide explains how to use the main features of your PaperPort s

82 CHAPTER 8: CONVERTING ITEMS TO TEXT WITH OCRIf the item is a stack, all pages are converted. To convert a single page of a stack, first use the Unst

CONVERTING AN ITEM TO TEXT 83To convert an item to text from Page View:1. Display the item in Page View that you want to convert.2. From the File menu

84 CHAPTER 8: CONVERTING ITEMS TO TEXT WITH OCRCONVERTING PART OF A PAGE TO TEXTIf you want to convert only part of a page to text and copy it automat

CONVERTING A SCANNED SPREADSHEET TO TEXT 85The selected text is copied to the Clipboard.5. Open the application where you want to paste the text and c

86 CHAPTER 8: CONVERTING ITEMS TO TEXT WITH OCRTo convert a spreadsheet from Desktop View:1. Select the spreadsheet to convert. It can be a single spr

CONVERTING A SCANNED SPREADSHEET TO TEXT 874. When the conversion is complete, the spreadsheet application opens and you can begin editing its text an

88 CHAPTER 8: CONVERTING ITEMS TO TEXT WITH OCRCONVERTING AN ITEM USING ANOTHER OCR APPLICATIONIf you have another OCR application installed on your c

SETTING THE VISIONEER OCR PREFERENCES 89To set OCR preferences for the Visioneer OCR:1. From the Edit menu, choose Link Preferences. The Link Preferen

90 CHAPTER 8: CONVERTING ITEMS TO TEXT WITH OCR4. Click the OCR Settings button. The Visioneer OCR Preference dialog box appears.5. Select preferences

91CHAPTER 9Using ScanDirectScanDirect is an application for scanning an item and sending it directly to another application without opening PaperPort